Meetings and Membership

P&C Meetings

Due to COVID, P&C meetings have indefinitely been moved online using Zoom. This has so far proven successful as there is no need to leave the house (or your pjs!), which means more people can attend. ​The meetings are friendly and informal and everyone is welcome. There is no pressure to speak or contribute in any way unless you would like to do so. To vote on agenda items, you need to be a paid member, however you do not need to be a paid member to attend or speak at meetings.

How to become a member

There is an annual membership fee of $2 to be a voting member. This can be paid online or placed in an envelope along with your membership form and handed in at the office addressed to the P&C. Membership forms can be completed and emailed to or placed in an envelope as outlined above.

Membership is not current until payment and a completed membership form have been received by the secretary. Returning members are able to vote straight away, however new members must wait until the next meeting to be able to vote.

Next Meeting:

​Term 1, 2021 (AGM followed by general meeting) ALL WELCOME!
Week 8 - ​Monday 15th March, 7:30pm - choose your own adventure! You can come in to the library and join us in person, or you can join us from the comfort of your own home on Zoom.

Link to join on Zoom:

Meeting ID: 647 8155 1145
Passcode: VRPSP&C

At the AGM we will be asking for nominations for various positions. Click here for descriptions of positions available. You do NOT have to take a position and you do not have to be a member to attend. If you are not a member you will not be able to vote.

​A meeting agenda is usually circulated via email on the Friday before each meeting to members.
​The minutes of the meeting are emailed
to members after each meeting.

​​How can I get an item on the meeting agenda?

​Any member of the P&C can request an agenda item to be added to a meeting.
​Agenda items usually are one of three types:

1. an item seeking or providing information
2. a suggestion to do something that does not involve spending P&C money
3. a suggestion to do something that does involve spending P&C money

A P&C member who would like to request an agenda item should contact the P&C President or Secretary via no later than seven (7) days before the next scheduled meeting, so that the item can be listed. It is expected that the person requesting the item will normally attend the meeting to speak to that item.

​How can I make a suggestion to the P&C?

A suggestion to do something (whether involving spending money or not) should be submitted in writing to the P&C President or Secretary.
​Having an initial discussion with an Executive member is likely to be helpful. A proposal is usually not a lengthy document (it may be less than 1 page). 

Can I just come and watch a meeting?

Yes. You are welcome to come and observe any meeting. There is no pressure to speak, but also lots of opportunity if you want to!​